Bookkeeper/Office Administrator

Full Spectrum Biotech • Arvin, CA

Posted Aug 12, 2021

Employment Type



  1. A/P: • Code and key accounts payable for, and process timely payments by check and cc • Key and verify invoices using appropriate information and coding by division and cost
  2. A/R: • Maintain current A/R accounts. Investigate, resolve any outstanding balances. • Process payments received by cheque, credit card, wire transfer, money order and cash.
  3. Banking: • Monthly bank / visa reconciliation and analysis of accounts and variances.
    • Verify Payment Sqaure Terminal payments. • Deposit cash as posted to A/R. • Complete physical bank deposits as required, ensure cash adequately accounted.
  4. Bookkeeping: • Track employee purchases – ensure appropriate use of company credit cards. • File and sort documents (paper and electronically, creating consolidated reports when necessary)
  5. Payroll: • Responsible to download, correct or address any payroll changes on weekly basis. • Create paystub, email paystubs, input on-line banking and advise when submitted for approval. • Monitor payroll on a weekly basis for any payroll deductions etc
  6. Health and Safety and Human Resources: • Maintain vacation, sick leave and attendance records.

Company BenefitsBenefits for this job may vary

No information available.


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Office Organization and Administration • New employee orientation – review all new hire paperwork with new hires, distribute employee handbook and policies. • Accept job applications. • Assist hiring manager in placing job ads. • Receive ‘admin’ emails, preparing reports, fax and photocopy. • Enter new customer information into QuickBooks. • Maintain purchasing and stock of all office supplies. • Purchase plate stickers / Vehicle stickers. • Responsible for filing all documents, invoices, ownerships, employee information, etc, daily. • Ensures that customer files for A/R, A/P, Banking, Vehicles, taxes, etc. are in good order. • Document procedures, processes and policies. • Assist with organization of Company special events – BBQ’s, Quarterly Parties, client parties. • Contribute to and/or complete special projects as assigned • Prepare internal presentations, slideshows and documents as required. • All other duties/responsibilities as required, assisting co-workers and owners as required. • Comply with all company policies/procedures and safety requirements

Physical Requirements

Customer Service • Backup Management for greeting and communicating with customers. • Answer phone calls. • Gather complete lead information from potential customers • Send out introduction email to potential customers

Working Environment

No description provided.


Skill Sets: • Aligned with Co. Core Values of Knowledge, Optimism, Relationships, Passion. • Strict attention to detail in technical specifications and written communication. • Performance driven, fast paced and energetic. • Superior communication and interpersonal skills with staff and customers. • Strong in math and accounting. • Keyboard and data entry skills. • Highly alert and structured thought process, and demonstrates problem solving skills. •High organizational skills, time management and analytical skills. • Competent with QuickBooks Accounting and Microsoft Suite. • Proficient with computers, very technology savvy. • Performs and demands excellence in quality of work • Innovative and focused on learning and self-improvement. • Flexible and able to multitask and complete tasks with minimal or no supervision. • QuickBooks Enterprise proficient **** • SAAS(budgeting, estimating and electronic timekeeping) • Google Drive • Klaviyo (automated e-marketing) • Microsoft Office Suite (Excel, Word, PowerPoint) • Web usage, template website updates, online company profiles and listings • Social media – ClubHouzz, Facebook, Instagram, etc, or current platform • Google calendar, Gmail • Dropbox (Cloud Storage)


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About Full Spectrum Biotech

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