Full Spectrum Biotech

Bookkeeper/Office Administrator - Arvin, CA

Job Posted
Aug 12, 2021
Employment Type
Permanent
Time Commitment
Required Licenses
Company & Role Overview

Summary

  1. A/P: • Code and key accounts payable for, and process timely payments by check and cc • Key and verify invoices using appropriate information and coding by division and cost
  2. A/R: • Maintain current A/R accounts. Investigate, resolve any outstanding balances. • Process payments received by cheque, credit card, wire transfer, money order and cash.
  3. Banking: • Monthly bank / visa reconciliation and analysis of accounts and variances.
    • Verify Payment Sqaure Terminal payments. • Deposit cash as posted to A/R. • Complete physical bank deposits as required, ensure cash adequately accounted.
  4. Bookkeeping: • Track employee purchases – ensure appropriate use of company credit cards. • File and sort documents (paper and electronically, creating consolidated reports when necessary)
  5. Payroll: • Responsible to download, correct or address any payroll changes on weekly basis. • Create paystub, email paystubs, input on-line banking and advise when submitted for approval. • Monitor payroll on a weekly basis for any payroll deductions etc
  6. Health and Safety and Human Resources: • Maintain vacation, sick leave and attendance records.

Salary

No information available

Company BenefitsBenefits for this job may vary.

No information available.

Dates

No information available.

Working Environment

No information provided.

About Full Spectrum Biotech

No information provided.

Role Requirements

Responsibilities

Office Organization and Administration • New employee orientation – review all new hire paperwork with new hires, distribute employee handbook and policies. • Accept job applications. • Assist hiring manager in placing job ads. • Receive ‘admin’ emails, preparing reports, fax and photocopy. • Enter new customer information into QuickBooks. • Maintain purchasing and stock of all office supplies. • Purchase plate stickers / Vehicle stickers. • Responsible for filing all documents, invoices, ownerships, employee information, etc, daily. • Ensures that customer files for A/R, A/P, Banking, Vehicles, taxes, etc. are in good order. • Document procedures, processes and policies. • Assist with organization of Company special events – BBQ’s, Quarterly Parties, client parties. • Contribute to and/or complete special projects as assigned • Prepare internal presentations, slideshows and documents as required. • All other duties/responsibilities as required, assisting co-workers and owners as required. • Comply with all company policies/procedures and safety requirements

Physical Requirements

Customer Service • Backup Management for greeting and communicating with customers. • Answer phone calls. • Gather complete lead information from potential customers • Send out introduction email to potential customers

Experience

Skill Sets: • Aligned with Co. Core Values of Knowledge, Optimism, Relationships, Passion. • Strict attention to detail in technical specifications and written communication. • Performance driven, fast paced and energetic. • Superior communication and interpersonal skills with staff and customers. • Strong in math and accounting. • Keyboard and data entry skills. • Highly alert and structured thought process, and demonstrates problem solving skills. •High organizational skills, time management and analytical skills. • Competent with QuickBooks Accounting and Microsoft Suite. • Proficient with computers, very technology savvy. • Performs and demands excellence in quality of work • Innovative and focused on learning and self-improvement. • Flexible and able to multitask and complete tasks with minimal or no supervision. • QuickBooks Enterprise proficient **** • SAAS(budgeting, estimating and electronic timekeeping) • Google Drive • Klaviyo (automated e-marketing) • Microsoft Office Suite (Excel, Word, PowerPoint) • Web usage, template website updates, online company profiles and listings • Social media – ClubHouzz, Facebook, Instagram, etc, or current platform • Google calendar, Gmail • Dropbox (Cloud Storage)

Education

No information provided.